Training and Certification

Rubel Khan's Blog

Office 2010 Tips – One Click Quick Steps in Outlook 2010

Posted by Rubel Khan on August 30, 2009

Simple. Efficient. More ways to connect.

Outlook 2010’s new Quick Steps get you through your inbox faster.  Cut down on the number of steps to your common actions and find better ways to respond to your messages, easier and faster. Then explore Contact Cards to connect you to your colleagues instantly through any device—IM, phone, or email.

Tip:  Try out Quick Steps. With this feature, you can cut down common actions to just one click. Send an email to your team with an assigned task, respond to a message with a meeting invite or automatically reply and delete an email.

Step by step:

1. On the Home Ribbon, locate the Quick Steps Chunk to access common tasks. image
2. Create your own Quick Steps by selecting “Create New” from the Quick Steps section of the Ribbon and use the wizard to personalize your Outlook experience. image

 

Tip:  Bring up Contact Cards to IM, email, or phone without leaving Outlook. See all the key information about that person—job title, office location, photo, and presence information. Bonus: click on the speaker icon to hear your colleague say their name, and avoid embarrassments from mispronouncing.

Step by Step:

1. Hover over a name in the email thread.

2. Pin down the Contact Card with the thumb nail icon to keep the hover view in place, and explore icons to find out all the actions you can take from right within Outlook.

image

3. Click the email message clip_image008 icon to open a new e-mail to that person.

4. Click the balloon clip_image010 icon  to IM, or the phone clip_image012 icon to call your contact.

5. Click the + icon for more options, including to schedule a meeting.

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